Essential business rules
These rules complement your association's internal regulations.
GroupiFlow provides the tools; governance remains among your members.
1. Who does what?
- Group owner: created the group; manages everything, including the licence and co-managers.
- Co-manager: invited by email (Manager or Supervisor) — details are shown in the app at invitation.
- Member (record): does not log in; participation is tracked by managers.
2. Fund & validations
- Only validated operations affect the displayed balance.
- Fix an error with a reverse entry or a tracked edit — do not delete history without agreement.
- The audit log records sensitive actions (who did what, when).
3. Contributions & delays
- The group's default contribution applies to new members; you can customize per member.
- Annual coverage = total paid ÷ monthly contribution (capped at 12 months).
- Positive credit = advance; delay = uncovered months per your internal policy.
4. Tontine
- Order of passage must be set before the first round.
- A member can benefit only once per cycle (unless your internal rules differ).
- Position swaps must be validated and remain tracked.
5. Assistance (classic mode)
- For classic groups only (not tontine).
- Represents a fund outflow — balance decreases.
- May require validation depending on amount or manager role.
6. Licence & plan limits
- Trial: discovery period with limits.
- Expired: group becomes read-only (view only, no new entries).
- Renew before expiry from the group's Licence tab.
7. Exports & backups
- Regularly export a backup of your group (per your plan).
- Do not share exports containing personal data without members' consent.
8. Privacy & support codes
- Your GF-U code identifies your account to support (not a password).
- The GF-G code identifies a specific group.
- Never share your password — support will never ask for it.
9. Best practices
- Designate at least two trusted managers per group.
- Export a group backup regularly.
- Review stats monthly with the group treasurer.
- In case of dispute, rely on the audit log + internal regulations.